A successful company employs people with expertise in the large number of roles that contribute to the day-to-day operations and growth. These roles are often combined into teams with leaders. Leadership is a big responsibility and vital to the success of a business. One of these roles is the project manager. Managing a project from start to finish is a massive undertaking. A manager can use plenty of help in the form of team members and resources. One of the best tools available is project management software.
The First Project Management Software
There are many programs available such as Asana. There are also excellent Asana competitors that should be considered. It may be surprising to learn that the first project management software predates computers. In 1896, Karol Adamiecki, an economist in Poland, developed a floating chart called the harmonogram to keep track of the steps involved in a complex task. This is the foundation upon which modern project management software is based even today.
The term “project management” was first used in the military by General Bernard Adolph Schriever of the United States Air Force. In the 1960s, computers were utilized to aid in project management, and true software was born.
The Need for Project Management Software
Project managers oversee stakeholders, members of the team, budgets, resources, and many other aspects of the current project. That’s a lot to keep track of and involves schedules, spreadsheets, reports, and tons of data. This is where project management software is essential. It stores data in an organized fashion, making it easily accessible and updateable. It is also available to all personnel involved in the project and facilitates communication.
The Five Important Functions of Project Management Software
As with any other type of computer program, project management software can vary in quality and scope. When choosing a program, these five functions are essential.
- Scheduling – Keeping a project on track and completing it on time requires creating and monitoring schedules. Good project management software displays calendars, Gantt charts, and other tools that allow a manager to track the time needed to complete each task.
- Communicating – Fast and clear communication between the manager and all members of a project team facilitates problem-solving and keeps tasks on track.
- Reporting – An important part of communication is generating reports that can be studied and provide vital information on the current status of a project.
- Listing tasks – Organization involves creating lists of the tasks involved in every stage of a project in step-by-step order. This helps the flow and momentum of the project.
- Sharing files – Files and data are usually needed by more than one member of a team and the manager should have access to all of them. Project management software facilitates sharing of files.
Project management is one of the most essential jobs to the success and growth of a business. It is a big task that oversees many people and resources. Good project management software can make the job easier and help the team develop projects on time and within budget.